Fostering a busy and productive environment is a crucial consideration for every conscious employer. However, it’s inevitable that sometimes you’ll experience setbacks and challenges in creating the kind of workplace that you envision. If you’ve been feeling the weight of unnecessary troubleshooting, losing leads because of inefficient communications, disengaged employees and having no time to plan your next actions, keep reading to learn how you can easily enhance productivity in your place of work:
- Unified Communications: Take Advantage of PBX
It is essential to establish a system for following up on customers and leads, so they don’t get lost or forgotten about during busy periods of expansion. The same goes for internal communications: you don’t want a faulty phone extension meaning an employee is left in the dark. By using a hosted PBX reseller to set up your business telephone system, you’ll never miss out on vital communications. You’ll also have access to video conferencing so that you can take calls within your company as well as externally from all around the world without paying extravagant calling fees!
- Collaboration: Smoother with Share Apps
If you’ve ever had to deal with the hassle of multiple individuals working on a proposal or official document together, then you’ll know the frustration of trying to get a word in as one person at a time receives full attention while another writes. Using share apps allows for live collaboration with multiple people being able to contribute at the same time. Even better, most of these applications are not too costly and are accessible from anywhere as long as there’s an internet connection.
- Employee Performance: Provide More Incentives
This point may seem overly simple but can be easily forgotten in the midst of working on other areas of business. Providing your employees with regular incentives will reward your business in terms of productivity. These don’t need to be financial incentives – any gestures that are valuable to your staff are effective. Examples include allowing someone who’s finished all their deadlines ahead of time with a later starting time the next day, showing your appreciation by taking your staff to lunch, or presenting them with a thoughtful corporate gift, or providing a catered lunch for the office to reward high performance.
- HR Processes: Automate with Apps
Stop rostering errors and ditch time-consuming manual Human Resources processes so that you can increase efficiency by focusing on more important tasks within your business. You can automate or at least simplify processes with HR-related apps (there’s many to choose from) to take care of releasing rosters, leave requests and even payroll processing.
- Make More Time: Minimize Meetings
Before you discredit this point as a joke, think about all the hours spent in meetings and all the work you usually get done right before and after one. The phenomenon of too many meetings is increasingly gaining attention. Even if the meeting itself is useful, it’s breaking up a schedule and limiting a person’s productivity by reducing their working time. Can your sessions be cut in frequency or at least minutes and still yield the same results? If the answer is yes (it usually is), then you should absolutely cut down.
Once again, you don’t need to worry when things at work aren’t running as smoothly as they could. By implementing these simple points you can enjoy more efficient processes, improved communications at work, and potentially even gain some extra time you could use to reinvest back into your business!
