Whether you’re starting a new business or upgrading an existing business, you should already be aware of the importance of security. Every business, regardless of size, generates untold amounts of data that include employee records, customer transactions, and supplier account details. In fact, each business day multiplies that sensitive data by leaps and bounds.
The danger of hacking and other cyber crimes that has emerged as a result has created a liability for business owners. When information is illegally accessed, it can result in lawsuits against the business on behalf of the customers or other businesses whose private information was accessed.
On top of liability issues created by the digitization of business records, the government has also stepped in. Recognizing the need for tighter controls on who can access certain information, the government has enacted laws that regulate how businesses secure their information. This type of Information Governance is intended to help ensure greater security for everyone, but it also places a greater burden on business owners.
While eliminating the risk of security breaches is impossible, you can significantly reduce that risk through professional services. Mitratech and similar companies offer services that recognize the need to maintain a high degree of efficiency, while also reinforcing the digital security for each business. While information must be protected from falling into the wrong hands, it must also be immediately accessible, when an employee, customer, supplier, or colleague needs answers to directed inquiries.
The most successful systems will combine features of information management with compliance to federal laws and security protocols. Some of the features that can be among the most beneficial include:
- Access Reporting – Tracking and maintaining records of who accessed information, where the information was accessed from, and which information was accessed.
- Data Deletion – An essential feature that involves scheduling the deletion of data, after a time when it will no longer be needed. This helps comply with regulations and reduces the liability for the business.
- Account Creation – By allowing clients or customers to create their own accounts, you can ensure human error committed by your own employees is minimized.
Along with authorized accessibility and heightened security, the actual storage of information has also become a concern. Current events concerning privacy issues have forced businesses to address what information they’re retaining, as well as how securely guarded that information is within their system. This means implementing a full-service system that can address the concerns of efficiency, security, and file retention simultaneously. An all-inclusive system ensures businesses can continue to provide quality services without compromising their integrity, which is just as valuable to their customers, suppliers, and employees. In today’s digital landscape, offering the security and privacy is just as important as the quality of your products or services.
